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Call for an Expert Consultant on Volunteering Village

Friday, 22 April 2011 15:40
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Call for a Junior Expert Consultant on Volunteering Village

 

The European Youth Forum (YFJ) is an independent,  democratic,  youth-led platform, representing 98 National Youth Councils and International Youth Organisations from across Europe. The Youth Forum works to empower young people to participate actively in society to improve their own lives, by representing and advocating their needs and interests and those of their organisations towards the European Institutions, the Council of Europe and the United Nations.

Working context

The II Youth Convention on Volunteering

In the framework of 2011 being the European Year of Volunteering, the International Year of Volunteers + 10 (IYV+10) and the EU-China Year of Youth, the European Youth Forum is planning to implement a wide-ranging event on youth volunteering in 2011, in order to showcase the contribution of participatory youth organisations to the volunteering sector and society as a whole and to celebrate young volunteers from all over Europe.

To bring all these activities together and to place the work of volunteers in Europe in the spotlight, the European Youth Forum is organising the biggest civil society event in Europe during the European Year: The II Youth Convention on Volunteering (II YCV). The II YCV will take place between the 7-11 September in Brussels (Belgium) and will showcase the contribution of participatory youth organisations to the volunteering sector and society as a whole, and celebrate young volunteers from all over Europe. It will bring together volunteers,
institutions, volunteer organisations, researchers and decision makers from all over Europe. It will consists of 5 days of conferences, seminars, workshops, concerts, art performances, exhibition, all focused on the main theme: " volunteering".

The Volunteer Bridge
In the framework of 2011 being the EU- China Year of Youth and the European Year of Volunteering,  the European Youth Forum (YFJ) aims to organise a EU-China Policy Dialogue on
Volunteering, in order to showcase the contribution of participatory youth organisations to the volunteering sector and society as a whole, and to celebrate young volunteers both in EU and in China. The EU-China Policy Dialogue on Volunteering foresees the participation of 100 Chinese Volunteers and experts and 200 European volunteers. The programme will run from the 4th till the 11th September 2011.

This dialogue, named Volunteer Bridge,  will be a series of events and activities (taking place in the framework of the II YCV), which together aim to provide an experience of volunteering and foster discussions on all facets of youth volunteering in the EU and China, with the aim of arriving at common recommendations on Volunteering policies in the EU and in China.

Volunteering Village
The V-Village (Volunteering Village) will be a part of the II Youth Convention on Volunteering and will take place the 9th and the 10th September 2011. It will be an interactive space where National and International Organisations from all sectors working on the main challenges related to volunteering will have an opportunity to engage youth leaders through interactive workshops and exciting activities. The V-Village aims to gather around 30 workshops and/or events and/or  interactive stands. The Village will also be linked to the work being done by youth organisations at national and local Level in the frame of the year, thereby giving them a "European Stage". Youth Organisations, institutions and other partners will be able to participate actively in the Village through:

Workshops:  interactive educational activities for groups of around 20 young people, run by expert organisations working on the topics of the Global Development Village (Volunteering).

Interactive stands: innovative informational stands, where participants will learn about the work done by organisations from all sectors and at all levels regarding main global issues. Organisations are required to complement their displays with creative 10-15 minute activities for their visitors.

Special Events: events taking place after the workshops, aimed at promoting casual dialogues, exhibitions, screenings, debates, and activities that allow participants to meet and create
solidarity around one common vision: Volunteering.

Information points: signs placed around the site with the objective of highlighting a particular issue, sharing interesting facts, or giving practical tips on volunteering.

The Volunteer Bridge EU- China Policy Dialogue Workshops: Series of workshops and activities that together aim at providing an experience of volunteering and fostering discussions on all facets of youth volunteering in the EU and China (EU China Art art dialogue: grafti art workshop, EU- China Music dialogue: Ethno Music Workshop, III China Europe Symposium on Youth Work Development, All China Youth Federation Workshop).

15th Anniversary of the European Youth Forum: It would be an internal celebration, open to the public, where the main message will be to celebrate 15 years of volunteering within the
Platform of European Youth Organisations, which is built upon and exists due to the voluntary work of many young volunteers across Europe.

The YFJ is recruiting a Volunteering Village Consultant  that is expected to provide the following deliverables:

DELIVERABLES:

- Deal with logistics of the workshops at the Volunteering Village (tents, material needed, facilities needed);
- Deal with the logistics of the meals provided for the participants at the Volunteering Village;
- Deal with the logistics of the organisation of the All China Youth Federations workshop at the Volunteering Village ;
- Deal with the logistics of the III China Europe Symposium on Youth;
- Deal with the logistics of the EU China art dialogue workshop (providing material and infrastructure needed upon agreement with the artists, facilities needed, taking care of the accommodation and food of the artists)
- Deal with the logistics of the EU China music dialogue workshop;
- Deal with the logistics of the 15th Anniversary of the European Youth Forum and the related exposition and alumni ceremony;
- Ensure that the event complies with all legal and security provisions according to the Belgian Legislation;
- Provide a detailed budget of the Volunteering Village and report on the expenses occurred;
- Take care of the payment of the bills related to the expenses that will occur in the framework of the Volunteering Village;
- Ensure the assembling and disassembling of the stands according to the timeline.

PROFILE OF THE IDEAL CANDIDATE

- Dynamic, autonomous and proactive;
- Organised and precise ;
- Already Brussels-based or in surroundings ;
- Linguistic skills: excellent knowledge of Flemish and/or French, excellent knowledge of written and spoken English, knowledge of other European languages is an asset;
- Relevant education: a university degree in events management is strongly desirable but can be compensated by extensive relevant organisation of event experience;
- Experience of logistic and organisation of events in the NGO 's sector.
- Min. 5 years of relevant experience in youth participation and volunteering issues from practice or academic point of view;
- Capacity to multi-task , demonstrating excellent time management, work prioritisation and organisational skills;
- Flexibility and capacity of working in a multicultural environment;
- Ability to work independently as well within the team of the organisation of the II YCV;
- Knowledge on how to do a financial report;
- Computer literacy, with good working knowledge of word processing, e-mail and internet applications. OpenOfce knowledge is appreciated.

TERMS OF THE CONTRACT

The  successful candidate is expected to start in mid-May and end in mid-October.

The candidate is expected to provide deliverables, and he/she will manage his/her working time according to established deadlines.
The consultancy fee is  7400 € (VAT included)

A CV and a letter of application indicating "Application Junior Expert Consultant on Volunteering Village- YFJ" should reach the Secretary-General, Giuseppe PORCARO, European Youth Forum, 120, rue Joseph II, B-1000 Brussels, fax +32 2 230.21.23, e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it by Wednesday 27th April 2011 (Midnight CET).

Interviews for this position will take place  the 10 and 11 of May 2011 in Brussels. Due to the high number of applications usually received for YFJ vacancies, only candidates short-listed for interviews will be contacted. Reception of applications sent by email will be acknowledged.

Disclaimer: This vacancy is subjected to the final approval of our financial partner. The Youth Forum aims to ensure that no job applicant or employee receives less favourable treatment
on the ground of race, colour, nationality, religion, ethnic or national origins, gender, marital status, caring responsibilities, sexual orientation, disability or chronic illness.

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